Executive Assistant

Experienced executive support professional wanted to provide high-level administrative support in a fast-paced leadership environment.

Executive Support Professional
Location: Newcastle, Maitland Region, NSW
Position: Full-Time, Onsite

An established and growing organisation is seeking an experienced Executive Support Professional to provide high-level support within a fast-paced leadership environment.
This is a unique opportunity for an accomplished professional who thrives on creating structure, building trusted relationships and ensuring senior leaders can operate at their best.
Working closely with a small executive team, you will play a pivotal role in coordinating priorities, managing competing demands and ensuring the smooth day-to-day operation of a professional corporåate office environment.
Key Responsibilities

• Executive diary and schedule coordination
• Meeting preparation and administration
• Travel and logistics management
• Stakeholder communication and liaison
• Preparation of reports, presentations and documentation
• Coordination of executive activities and priorities
• Management of office and meeting facilities
• Reception and visitor coordination
• General administrative support across the leadership team
• Ad hoc projects and business support initiatives

About You
You are a highly organised professional who enjoys working in a dynamic environment where no two days are the same.
You are known for your ability to:

• Build trusted relationships with senior stakeholders
• Anticipate needs and proactively solve problems
• Remain calm and professional under pressure
• Manage competing priorities effectively
• Exercise sound judgement and discretion
• Take ownership and follow tasks through to completion
• Communicate confidently with stakeholders at all levels

Experience Required

• Previous experience supporting senior leaders, executives or management teams
• Strong organisational and administrative capabilities
• Advanced Microsoft Office skills
• Exceptional communication and stakeholder management skills
• Experience handling confidential information
• Ability to work autonomously and manage multiple priorities

Why Apply?
This role offers the opportunity to become a trusted member of a professional leadership environment where initiative, accountability and relationship-building are highly valued.
If you enjoy being the person who keeps everything running smoothly behind the scenes and take pride in delivering exceptional support, we would love to hear from you.

Next Steps
For more information or a confidential conversation, please contact Germaine Samuels germaine@vervepartners.com.au

We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land. We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land.