Office Administration Assistant

Our client seeks an organised Office Admin Assistant to keep their Newcastle office running smoothly and efficiently.

About the Role
 
Our client is seeking an organised and proactive Office Administration Assistant to provide efficient administrative and office support services within their Newcastle office.

This is a hands-on role ideal for someone who enjoys variety, takes pride in creating a professional and welcoming environment, and thrives in a busy corporate setting.
Key Responsibilities

• Manage reception duties including answering phones, greeting guests, and handling deliveries.
• Provide general administrative support such as document preparation, mail management, catering, and ordering supplies.
• Coordinate meetings and events including scheduling, room setup, and catering arrangements.
• Assist with raising and receipting purchase orders and supporting office functions and social events.
• Support onboarding of new employees, including IT setup and orientation to office systems and safety.
• Maintain tidy, organised office spaces and ensure meeting rooms and vehicles are managed efficiently.
• Liaise with external suppliers and building management to resolve maintenance and cleaning issues promptly.
• Act as the key contact for IT-related enquiries and ensure meeting room systems function effectively.
• Maintain office registers, databases, and filing systems as required.
• Provide administrative assistance to the Executive Leadership Team and People & Culture team as needed.

Skills & Experience Qualifications:

• Certificate or Diploma in Business Administration (or equivalent).
• Current Australian driver’s licence.

Experience:

• Minimum 3 years’ experience in a similar administrative or office coordination role.
• Previous experience in a corporate environment is essential.
• Proven ability to manage office operations and liaise effectively with internal and external stakeholders.

Skills & Competencies:

• Intermediate Microsoft Office skills (Teams, Word, Excel, PowerPoint, Outlook).
• Exceptional organisational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to work independently and maintain confidentiality.
• Professional, approachable, and customer-focused attitude.
• Positive, proactive mindset with a commitment to excellence.

Why You’ll Love This Role

• Join a collaborative and professional team environment.
• Play a key role in ensuring seamless office operations.
• Enjoy a varied role with opportunities to contribute across multiple areas.