Executive Support Officer role

Experienced Executive Assistant to support senior leaders, governance meetings, and office operations in a fast-paced environment.

 
About the Role:
We are seeking a highly professional and proactive Executive Assistant to provide high-level administrative and executive support within a governance-focused office. This role is critical in ensuring smooth operations across executive committees and senior leadership functions.
 
Key Responsibilities:

• Provide comprehensive administrative support to senior leadership, including diary management, meeting coordination, and preparation of documents, correspondence, and presentations.
• Coordinate governance meetings, including agenda preparation, room bookings, catering, and in-meeting support.
• Support election processes and preparation of related materials.
• Maintain accurate records and manage enterprise-level records systems.
• Draft, edit, and manage correspondence, reports, and briefing materials.
• Oversee office resources, including procurement, invoices, and financial transactions.
• Work with discretion on confidential and sensitive matters.
• Contribute to process improvement initiatives and quality assurance projects.

Key Skills & Experience:

• Demonstrated experience providing high-level executive support to senior stakeholders.
• Excellent organizational, coordination, and problem-solving abilities.
• Strong written and verbal communication skills, with attention to detail in preparing documentation and presentations.
• Advanced proficiency in Microsoft Office suite; experience with records management systems and web publishing is desirable.
• Ability to work independently, prioritize competing tasks, and meet deadlines in a fast-paced environment.
• Experience supporting governance bodies, including preparation of agendas, papers, and minutes.
• Strong interpersonal skills with the ability to engage with stakeholders across diverse backgrounds.

Why Join Us:
This is a unique opportunity to work at a strategic level in a high-performing team, contributing to the effective operation of governance and executive processes.

How to Apply:
Please submit your CV and a brief cover letter outlining your experience in executive support and governance-related roles.
  
We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land. We acknowledge and pay our respects to the Traditional Owners of the land on which we work and live. We pay our respects to the First Peoples of this country, their culture and Elders past, present and emerging. We recognise that this land was and always will be Aboriginal and Torres Strait Islander land.